Rates and Fees

Schedule of Rates and Fees - Rental Rates Effective July 1, 2006 - ongoing

Buildings and Grounds

Rental rates and fees for the Oregon State Fair & Expo Center are provided in the documents below. Included are rates and fees for the various facilities, event services and event accessories.



Rates and Fees information available as downloadable and printable document (PDF)



Buildings & Grounds



Event Accessories



Event Services



Other

 

Multi-Purpose Pavilion

ENTIRE BUILDING – NON-SPECTATOR EVENT $3,000.00 per 16 hr. day

(Non spectator events include, but are not limited to, banquets, trade shows, RV shows, etc. Rental fee includes building rental only.) Accessories and electrical service will be billed per established rates.

ENTIRE BUILDING – TICKETED, SPECTATOR EVENT $5,000.00 per 16 hr. day

(Ticketed events include, but are not limited to, concerts, dances that require seating area, rodeos, circuses, speaking engagements, etc.) Rental price includes: stage, electrical service for stage and tour buses, dressing rooms, production office space, box office, tables and chairs for production. Additional accessories, including spectator chairs on the floor if needed, are at promoter’s expense.

MOVE-IN/OUT DAY FOR ALL EVENTS $1,000.00 per 16 hr. day

ENTRY AREA FOR EXHIBITION DISPLAYS $800.00 per 16 hr. day

DIRT By quote

MERCHANDISE FEE FOR SPECTATOR EVENTS 25% of gross sales



Jackman-Long Building

EVENT DAYS

  • Entire Building: 48,000 sq. ft. (150’x320’): $2,950.00 per 16 hr. day (Includes use of dining room facilities)
  • Half Building: 24,000 sq. ft. (150’x160’) $1,875.00 per 16 hr. day*
  • Jackman-Long Meeting Area: 5,148 sq. ft. (44’x117’) $500.00 per 8 hr. d (Meeting Area includes tables & chairs)

MOVE-IN & MOVE-OUT DAYS

  • Entire Building $780.00 per 8 hr. day*
  • Half Building $470.00 per 8 hr. day*
  • Restaurant/Meeting Area $100.00 per 8 hr. day*

*$30.00 per hour beyond specified time



Columbia Hall

EVENT DAYS

  • Entire Building: 36,000 sq. ft. (120’x300’) $2,340.00 per 16 hr. day*
  • Sections (40’x120’ each) 3 Section Minimum $1,125.00 per 16 hr. day*
  • Each Additional Section (7 Total) $370.00 per 16 hr day*

MOVE-IN & MOVE-OUT DAYS

  • Entire Building $585.00 per 8 hr. day*
  • Each Section $95.00 per 8 hr. day*

*$30.00 per hour beyond specified time



Cascade Hall*

EVENT DAYS - Monday - Thursday

  • Entire Hall (5,200 plus sq. ft.-Can be divided into 3 rooms) $780.00 per 8 hr. day
  • Meeting Rooms (3 available-various sizes) $400.00 per 8 hr. day

EVENT DAYS - Friday - Sunday

  • Entire Hall (5,200 plus sq. ft.-Can be divided into 3 rooms) $885.00 per 8 hr. day
  • No Single Meeting Rooms available Friday-Sunday

MOVE-IN & MOVE-OUT DAYS $375.00 per 8 hr. day



L.B. Day Conference Room*

Close proximity to Cascade Hall $115.00 per 8 hr. day

*Prices for Cascade Hall and L.B. Day Conference room include 5’ round or 6’ classroom-style tables, chairs, PA system, and room set-up. Any food/ beverage service or catering is at additional cost. Please contact your Event Representative.



Hart of the Garden Building*

EVENT DAYS – Monday-Thursday $500.00 per 8 hr. day

  • Including Floral Gardens (Mon – Thurs) $800.00 per 8 hr. day

EVENT DAYS - Friday – Sunday $600.00 per 8 hr. day

  • Including Floral Gardens (Fri – Sun) $900.00 per 8 hr. day

MOVE-IN & MOVE-OUT DAYS $275.00 per 8 hr. day

*Prices for Hart of the Garden Building include 5’ round tables, chairs, PA system, and room set-up. Any food/beverage service or catering is at | additional cost. Please contact your event representative.



FFA Pavilion (COVERED AREA) $200.00 per 8 hr. day



Stadium

FOR LIVESTOCK & GENERAL USE

  • Arena/Stadium (Arena 100’ x 200’-Stadium capacity 2,500) $800.00 per 16 hr. day
  • Move-In/Move-Out Day $275.00 per 8 hr. day
  • Warm-Up Arenas each/per event $125.00 each per event
  • Warm Up Arena (125’ x 250’) when used as event arena without stadium $600.00 per 16 hr. day

FOR CONCERTS

Minimum Stadium rental $850.00 Additional $1.00 per person after 12% of ticket sales reaches $850.00



Beef Barn

FOR LIVESTOCK USE

  • Entire Barn (100’ x 220’) $540.00 per 16 hr. day

LIVESTOCK PAVILION

  • Entire Pavilion* (115,200 sq. ft.) $820.00 per day
  • Move/In Day $375.00 per day

*Draft horse stalls are not removed



L.B. Day Amphitheatre

CONCERTS, LIVE PERFORMANCES*

  • Entire Venue (8,791 Seating Capacity): $1,500.00 per 16 hr. day against 12% of gross ticket sales, whichever is greater, not to exceed $7,000.00 per performance

MOVE-IN/MOVE-OUT DAY $425.00 per 8 hr. day

MERCHANDISE FEE 25% we sell/20% artist sells

BUS SHORE POWER (50 AMP) $60.00 per hookup

*Restricted availability: $60.00 per hookup



Lawn Areas

VARIOUS SIZES

  • Friendship Square (Includes Outdoor Stage) $500.00 per 16 hr. day
  • Main Lawn $500.00 per 16 hr. day
  • Picnic Grove (Includes Gazebo) $500.00 per 16 hr. day
  • Show Green $500.00 per 16 hr. day

MOVE-IN/MOVE-OUT DAY $425.00 per 8 hr. day

MERCHANDISE FEE 25% we sell/20% artist sells

BUS SHORE POWER (50 AMP) $60.00 per hookup

*Restricted availability: $60.00 per hookup



Parking Lots

VARIOUS SIZES

  • Carnival, Sunnyview South, Sunnyview North, North, $750.00 each per 16hr. day, or 17th St. Gravel, East Columbia Hall, East Jackman-Long Building, $5.00 per vehicle per day, South Jackman-Long Building, South Pavilion whichever is greater

NOTE: above prices for lawn areas and parking lots may be negotiated when area is being used in conjunction with events in fairgrounds buildings. Please see your Event Representative. Does not include water or electrical service. Additional charges for these services apply.



Entire Grounds - Ask for quote

 



Event Accessories

Unless otherwise noted, prices listed are per event

Table/ Chairs

  • 8 ft. (30”x96”) Mitylite Banquet $10.00 each
  • 8 ft. (30”x96”) Plywood or Laminate Banquet $4.00 each
  • 6 ft. (18” x 72”) Classroom Tables $5.00 each
  • Plastic Rounds $3.50 each
  • 5 ft. Diameter (60”) Round Laminate $10.00 each
  • Picnic Table, 8 ft. Aluminum $15.00 each
  • Linens (other than catering and meeting room set) $7.00 each
  • Stacking Chairs, Molded Poly Shell (Bucket) $1.50 each



Benches

  • Various sizes $12.00 each



Bleaches

  • Double Set (240 Capacity) $200.00 each
  • Single Set (120 Capacity) $125.00 each



Stage Risers

  • 4’ x 8’ x 16” High $12.00 each
  • 4’ x 8’ x 24” High $12.00 each
  • 4’ x 8’ x 40” High (Heavy Duty) $24.00 each
  • 8’ x 8’ x 60” High (Professional) $40.00 each



Lecterns/ Podiums

  • Standing with Mic Neck $20.00 each
  • Tabletop with Mic Neck $20.00 each



Sound Requirements

  • Public Address System, High Power Portable $50.00 each per day
  • Wireless Mic (hand held) or Lavaliere Mic $35.00 each per day

*Additional audio/visual equipment may be available-Please check with your Event Representative.



Customizing Requirements

  • Pipe and Drape (8’ High) $3.50 per ft.
  • Pipe and Drape (16’ High-Limited Quantity) $5.00 per ft.
  • Picket Fence (4’ High) $3.00 per ft.
  • Barricades (Limited Quantity) $6.00 each
  • Enclosed Ticket Booth (Two-Seller Capacity) $60.00 each



Livestock, Accessories, Miscellaneous (labor not included)

  • Cattle Tie Panels (blue) $17.00 each
  • Green Livestock Panels $10.00 each
  • Pens, Sheep/Goats/Pigs $7.00 each
  • Poultry cages $2.00 each
  • Poultry tables $4.00 each
  • Horse Jumps or Obstacles $55.00
  • Judges Stand $25.00
  • Auction Block $125.00
  • Stalls/Tack Rooms (no bedding provided) $12.00 each per day
  • Show Ring (includes 4 sidewalls, auctioneer stand) $250.00
  • Dumping Fee for Manure Contract price plus 10% per yard
  • Bucking Chutes $250.00
  • Cattle Loading Ramp $40.00
  • Labor & equipment for set-up and removal of chutes ASK FOR QUOTE

 



Event Services

Unless otherwise noted, prices listed are per event



Labor

  • Event Support Labor $35.00 per hr. (Examples: set-up of equipment, special clean-ups, show attendant)
  • Event Support Labor with Equipment $45.00 per hr. (Examples: forklift, other heavy equipment)



Electrical Service

Indoor Electrical Service*

  • Wall outlet $24.00 each
  • 1,000 watt, 120V outlet $55.00 each
  • 2,000 watt, 120V (20 amps) outlet $70.00 each
  • Each Additional 1,000 watts $22.00 each
  • 20 amp 208V service $55.00 each
  • 30 amp 208V service $65.00 each
  • 50 amp 208V service $90.00 each
  • Over 50 amps ASK FOR QUOTE
  • Cam lock connection $75.00 each

Outdoor Electrical Service*

  • 1,000 watt, 120V outlet $50.00 each
  • 2,000 watt, 120V outlet (20 amps) $70.00 each
  • Each Additional 1,000 watts $35.00 each
  • 20 amp 208V service $70.00 each
  • 30 amp 208V outlet $80.00 each
  • 50 amp 208V outlet $105.00 each
  • Over 50 amps ASK FOR QUOTE

* 208V & 22OV outlet locations are limited. Client should notify Events Representative of cord connections needed suchas standard “U” ground, crows foot range receptacle, 4-wire twist lock, or direct tie-in. Electrical needs must be submitted to your Events Representative no later than 10 days prior to move-in of event.*



Water Service

  • Filling Hot Tubs, Pools or above normal water usage $65.00 per hose bib/day
  • General Washing $25.00 per hose bib/day



Natural Gas Service

Limited availability. Charges for labor/equipment to install will apply @ $45 per hour. Natural Gas needs must be submitted to your Events Representative no later than 10 days prior to move-in of event.



Other

  • Photocopying 30 cents per page
  • Garbage Container (30 yards) $800.00 each

 



Other



Standard Deposit Fees

All permittees will be required to pay a non-refundable deposit upon signing a Facility Use Permit. The following are standard fees. Payment history of returning permittees will be considered when determining deposit amounts.

  • Multi-Purpose Pavilion $1,000.00

All other facilities

  • New Permittees 50% of facility rental (Balance due 2 weeks prior to event)
  • Returning Permittees $250.00 per event



Parking

  • Events Other Than Concerts $3.00 per vehicle
  • Concerts $5.00 per vehicle



RV Parking (in support of events only)

  • Dry Parking/Camping (no hookups) $12.00 per day
  • Parking/Camping with electrical hookups only $15.00 per day
  • Parking/Camping with full hookup $22.00 per day
  • Tent Camping (in designated area only) $12.00 per day



Penalties

  • Failure to provide floor plan 10 days prior to move-in or changes made after floor plan submitted (Includes electrical orders, set-up equipment orders special instructions) - $75.00 per occurrence
  • Placing animal waste in non-designated areas (Includes livestock manure, dog waste): $100.00 per occurrence
  • Non-routine post-event cleanups (Examples: tape residue on floor, staples on walls, stains on floors, etc.): $35.00 per man/hr.



Food Concessions

All food and beverage items provided for sale to the general public must be sold by OSFEC’s food contractor. Food contractor does not charge Permittee for this service, nor does Permittee receive revenue from food/beverage sales.



Catered Events

All Permittees must use the primary food and/or alcohol caterer designated and licensed by OSFEC. All labor and equipment required specifically for a catered Event will be charged to Permittee at established rates.



Security

Permittee may be required to hire a specified number of security personnel as outlined by your event representative and from OSFEC’s approved security contractor(s) at the contractor’s established rate.

Server/Dept Files/Expo Events/Rates and Fees Schedules/Rates & Fees 06-07 - 07/06/05 Amended

4/7/06: Arena/Stadium rate changed from $1100 per 16 hr day to $800 per 16 hr day Amended

4/21/06: Pavilion pricing amended to exclude percentage payments for rental; deposits amended to specify Pavilion, remove references to number of shows per year for returning permittees. Amended

6/8/06: Added price in electrical section for Cam Lock connection - $75 each.



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